---
url: https://docs.revis.io/reviews/approve-an-item.md
description: >-
  Mark an item as Approved, Needs Revision or another status, and set where the
  whole review stands.
---

# Approve an item or set its status

Each item has a status, such as **Approved** or **Needs Revision**, that tells everyone where it stands. Set it from **Item actions** in the player, or from the item's menu on the **Reviews** page. A review also has its own status, which you set from its status pill.

::: info Before you start

* **Who:** Project Admins, Contributors, and Reviewers, and the organization's Owners, Admins, Members, and Reviewers unless the project gives them a lower role. Viewers can't change statuses. Guests can set an item's status, but not the review's, when their share link allows it.
* **Where:** the web app.
* **You need:** a review with at least one item.
  :::

## Set an item's status in the player

1. [Open the review](/reviews/open-a-review) in the player and select the item in the playlist. If the playlist is hidden, select **Show playlist** first.
2. Point to the item's name at the top and select **Item actions**, the three-dot button next to it.
3. Choose a status, for example **Approved**.

The colored strips beside the playlist thumbnails show each item's status. The status changes straight away, for everyone. It belongs to this version of the item, so it's the same in every review that holds this version. To clear an item's status, choose **No Status**.

Your organization or project can use custom item and review statuses, so their names and colors may differ. Unless it uses custom item statuses, you can choose **Pending Review**, **Approved**, **Needs Revision**, **On Hold**, and **Final**.

## Set the status of several items at once

1. On the **Reviews** page, expand the review.
2. Select the items. Hold **Shift** to select a range, or `⌘` (`Ctrl` on Windows and Linux) to add items one at a time.
3. Select **set status** in the bar that appears, and choose a status.

You can also right-click an item, or several selected items, and choose a status. **Item actions** and the right-click menu list only the first five statuses; **set status** lists them all.

## Set the review's status

1. Select the review's status pill at the top right of the player.
2. Under **Review status**, choose a status. By default these are **Open**, **In Review**, **Approved**, and **Closed**.

The change appears at the top of the player's **Activity** tab, on the right, with who made it and when.

On the **Reviews** page, the same pill sits near the right end of the review's row.

## If a status doesn't stick

If revis.io shows **Couldn’t set status** with **The change was reverted.**, your role can't change statuses in this project (Viewers see the status menus but can't use them), or revis.io couldn't reach the server. Check your connection and try again. If it still fails, ask a Project Admin or an organization Admin about your role.